Privacy Policy.

 

1. Introduction

 
Keystone Bastion Group (“KBG”, “we”, “us” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how we collect, use, disclose and protect personal information when you visit our website, contact us about a project or otherwise interact with us through our online services.

Keystone Bastion Group is based in the United States and may work with clients and business partners internationally. We aim to handle personal information in a transparent manner and in accordance with applicable privacy and data protection laws.

By using our website, you acknowledge that you have had the opportunity to read this Privacy Policy. Where consent is legally required for a particular activity, we will seek that consent separately.

 

2. Personal Information We Collect

 
The information we collect depends on how you interact with our website and business.

 

Information you provide

When you submit an enquiry or contact us about a potential project, we may collect:

• Your name.

• Your email address.

• Your telephone number.

• Information about your project, business, objectives and requirements.

• Any other information you voluntarily include in your message.

Please avoid submitting sensitive personal information through our general contact form unless it is necessary and we have provided an appropriate way to submit it.

 

Information collected automatically

When you visit our website, certain technical information may be collected automatically by the website, its hosting provider or other technologies used to operate the site. Depending on the services enabled, this may include your IP address, browser type, device information, pages visited and information about how you interact with the website.

The website’s current use of analytics tools, cookies and similar tracking technologies must be verified. Please see the Cookies and Similar Technologies section below.

 

3. How We Use Personal Information

We may use personal information for legitimate business purposes, including to:

• Respond to enquiries and requests for information.

• Discuss potential projects and assess their requirements.

• Communicate with prospective and existing clients.

• Understand your project objectives and determine appropriate next steps.

• Operate, maintain and improve our website.

• Protect our website and business against misuse, fraud and security threats.

• Meet applicable legal obligations and establish, exercise or defend legal claims.

We do not intend to use contact form information to send unsolicited marketing newsletters. If our communication practices change, we will update this policy where appropriate and obtain consent where required by law.

 

4. Legal Basis for Processing

Where applicable privacy laws require us to identify a legal basis for processing personal information, we may rely on one or more of the following:

• Consent: Where you have agreed to a specific use of your information.

• Legitimate interests: Where processing is reasonably necessary for our business activities, provided those interests do not override your applicable rights.

• Contractual necessity: Where processing is necessary to take steps at your request before entering into a contract or to perform a contract.

• Legal obligations: Where processing is necessary to comply with applicable law.

The legal basis will depend on the circumstances and the privacy laws that apply to the particular processing activity.

 

5. How We Share Personal Information

We do not intend to sell personal information collected through our website.

We may share personal information where reasonably necessary with:

• Website hosting providers: To host, maintain and operate the website.

• Contact form and communication providers: To receive, process or deliver enquiries submitted through the website.

• Professional advisers: Such as legal or accounting advisers, where reasonably necessary.

• Authorities and other parties: Where required by law, legal process or to protect our rights, property, safety or the rights and safety of others.

• Business transaction parties: If a merger, acquisition, restructuring or sale of business assets occurs, subject to applicable legal requirements.

Service providers may process information on our behalf to provide their services. Their actual roles, access and contractual privacy obligations should be confirmed by KBG.

We do not authorise service providers to use personal information for purposes unrelated to the services they provide to us, except where otherwise permitted by law or agreed with you.

 

6. Cookies and Similar Technologies

 

Cookies are small files stored on your device that can help a website function, remember preferences or understand how visitors use the site.

Our website may use cookies or similar technologies provided by WordPress, our hosting provider or installed website plugins. Depending on the configuration, these technologies may be used to:

• Support essential website functionality.

• Improve website performance and security.

• Remember preferences.

• Measure website traffic and usage, if analytics tools are enabled.

We have not yet confirmed the website’s complete cookie and tracking configuration. We will update this section if necessary once the website’s plugins, analytics settings and cookie behaviour have been reviewed.

You can manage or delete cookies through your browser settings. Disabling certain cookies may affect website functionality. Where legally required, we will provide an appropriate mechanism for obtaining consent before using non-essential cookies or similar technologies.

 

7. Data Retention

 

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including responding to enquiries, managing potential business relationships, maintaining relevant records and complying with legal obligations.

The appropriate retention period depends on the nature of the information, the reason it was collected and any applicable legal requirements.

KBG should establish and follow an appropriate retention schedule for enquiries, project communications and other business records, including procedures for securely deleting information when it is no longer needed.

 

8. Data Security

 

We take the responsible handling of personal information seriously. Appropriate security measures should be maintained to protect information against unauthorised access, disclosure, alteration, loss or misuse.

The specific safeguards used by KBG and its website providers have not been independently verified for this policy. No method of transmission over the internet or electronic storage can be guaranteed to be completely secure.

If you believe that information you have submitted to us has been compromised, please contact us using the details in the Contact Us section.

 

9. International Data Transfers

 

KBG is based in the United States and may communicate with prospective or existing clients in other countries. Personal information may therefore be processed in the United States or other countries where KBG or its service providers operate, depending on the services used.

Privacy laws differ between countries. Where applicable law requires safeguards for international transfers of personal information, KBG will take the steps required by that law.

If KBG specifically offers services to individuals or organisations in jurisdictions with additional data protection requirements, such as the European Economic Area or the United Kingdom, the business should assess whether additional notices, rights, contractual arrangements or other safeguards are required.

 

10. Your Privacy Rights

 

Depending on where you live and which privacy laws apply, you may have rights concerning your personal information. These may include the right to:

• Request access to personal information we hold about you.

• Request correction of inaccurate personal information.

• Request deletion of personal information, subject to legal exceptions.

• Receive a copy of certain personal information in a portable format.

• Withdraw consent where processing is based on consent.

• Object to or request restrictions on certain processing activities.

• Opt out of certain sales, targeted advertising or other data uses where applicable law provides that right.

• Appeal a decision we make about a privacy rights request, where applicable.

These rights are not absolute and may be subject to legal exceptions, verification requirements and other limitations.

To make a privacy request, contact us at projects@keystonebastiongroup.com. Please describe your request clearly and provide enough information for us to understand and respond to it. We may need to verify your identity before taking action.

We will respond within the period required by applicable law. Where legally permitted, we may ask for additional information to verify your request.

We will not unlawfully discriminate against you for exercising privacy rights available to you under applicable law.

 

11. Additional Information for California Residents

 

Certain California residents may have additional rights under the California Consumer Privacy Act, as amended, if Keystone Bastion Group meets the law’s applicability requirements.

Depending on the circumstances, these rights may include the right to know about personal information collected, request access to or deletion of personal information, request correction, obtain information about disclosures, and opt out of certain sales or sharing of personal information.

KBG must assess whether it is subject to these requirements and, if so, provide all disclosures and request methods required by law. The rights available to an individual depend on the applicable law and the circumstances of the request.

California residents may direct privacy enquiries to projects@keystonebastiongroup.com.

 

12. European and United Kingdom Visitors

The European Union General Data Protection Regulation (GDPR) and United Kingdom data protection laws may apply to organisations outside those jurisdictions in certain circumstances, including where they intentionally offer services to individuals in those locations or monitor their behaviour.

If those laws apply to KBG’s processing of your personal information, you may have additional rights, including rights of access, correction, erasure, restriction, objection, data portability and the right to lodge a complaint with a relevant supervisory authority.

Where required, KBG will provide additional information about its processing activities, legal bases, international transfers and available rights.

The fact that KBG may work with clients worldwide does not, by itself, mean that every privacy law worldwide applies to every interaction. Applicability must be assessed based on the business’s activities and the relevant law.

 

13. Children’s Privacy

This website is intended for business-related enquiries and is not designed to solicit personal information from children.

We do not knowingly seek to collect personal information from children in circumstances where parental consent or other safeguards are legally required. If you believe a child has provided personal information to us inappropriately, please contact us so we can review the matter and take appropriate action.

 

14. Third-Party Websites

Our website may contain links to third-party websites or services. Those websites operate under their own privacy policies and practices.

KBG is not responsible for the privacy, security or content practices of third-party websites that we do not control. We encourage you to review their privacy policies before providing personal information.

 

15. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes in our website, business practices, service providers or legal obligations.

When changes are made, we will update the effective date shown at the beginning of this policy. Where required by law, we will provide additional notice or seek consent for material changes.

We encourage visitors to review this page periodically.

 

16. Contact Us

If you have questions about this Privacy Policy, would like further information about how your personal information is handled, or wish to submit a privacy request, please contact:

Keystone Bastion Group

Email: projects@keystonebastiongroup.com
Telephone: +1 (327) 215-9511

Please include “Privacy Request” in the subject line of your email so that your enquiry can be identified appropriately.